Abstract: Sharing of content and resources – providing quick and modern services

Daniel Tschirren & Astrid Grossgarten, ZHB Luzern and Image Ware Components (Switzerland/Germany)

In the Speicherbibliothek/CSLS libraries of ZHB Luzern, UB Basel, ZB Zuerich, UZH Zuerich and St. Gallen University Library store parts of their holdings. Storage room is tight and expensive in the cities and holdings are growing faster than sorting out of duplicates is being made.

A centralized storage unit in a rural area with good traffic connection seemed a logical solution. In 2016 the Speicherbibliothek came into gear. It is build and equipped like a modern high density fully automated storage unit. (https://de.wikipedia.org/wiki/Kooperative_Speicherbibliothek_Schweiz)

With regard to monographs and anthologies the stored items belong still to the giving library and still appear in their catalogue system. These items are the so called individual stock of the partners and can be borrowed. With regard to journals things are different. Most of them are now part of the so called collective stock. The goal is a complete series of a stocked journal title. In case of a user request to copies out of a journal the pages will be copied and sent via a workflow system either to the reader or a library. The journal volume itself will not leave the storage unit anymore.

The partners of SpeiBi use the same workflow system (MyBib eDoc) to manage and monitor their lending processes. In the background this system routes the incoming lending or copy requests from the library patrons to CSLS and manages the automated delivery of scanned pages.

In addition to the above described outlines the presentation will include following aspects:

  • Restrictions of copyright
  • Conservational issues
  • Deduplication (virtual and physical)
  • Visibility of stored items in the catalogue and for the user/impact on requests
  • Financial aspects vs. librarian wishes